Morgan
David
SamAI replies in your own writing style
Use your saved writing preferences to keep client replies as friendly, brief or direct as you want.
AI replies for your client work.
AI replies with client context and your own tone. Use the project files you add. Keep scope and next steps clear in email and chat.
Tonebird remembers who you’re talking to and where you left off, then helps you reply in your own voice inside the apps you already use.
Brooke Danielle Nelson@AiWithBDNAI replies with client context
The person, the project and your writing style all shape a client reply. ToneBird brings them together, with relevant details from the information you provide.
Circle
YouRelationship insights for client replies
Circle keeps client history and open questions together, so your next reply picks up where the project left off.
AI conversation starters
Give ToneBird the person and what you want to discuss. Get an opening built around that context, then choose and adjust the wording before you send.
You
AlexStart a conversation with Alex about a new website project. Ask about their goals.
Hi Alex, what do you need the new website to do for your business?
AI replies grounded in your files
Add briefs and proposals. ToneBird uses relevant details to draft replies that reflect the scope you agreed.
MeAbout MeStyleContext
Client proposal.pdf- Scope
- Three website pages
- Launch
- Friday
- Booking form
- Separate quote
Friday is still on for the three pages we agreed. I can quote the booking form separately and check its timing.
AI reply examples for client work
Handle added work, difficult feedback and late replies. Use your project details to keep the facts straight and your own tone to say what you mean.
Can we just add a booking form? I thought that was part of the website. We still need to go live Friday.
I can quote the booking form separately, Alex. Friday is still on for the three pages we agreed. I’ll need to check the timing for the form before I can promise a date.
Message
Turn client messages into to dos
Keep your promises to clients beside the things you need from them. Open a to do to see the person, date and original message.
To dosYou to Alex
I’ll send the revised estimate tomorrow.
Schedule meetings from client chats
Agree on a time with your client. ToneBird carries the title, people and timing into a calendar draft. Review and confirm without typing the details again.
AlexThursday, October 29 at 4 PM works. Let’s set aside 30 minutes for the design review.
CalendarOctober 29, 2026Thursday
Design review
- When
- Thursday, October 294:00 PM to 4:30 PM
- Guests
- You and Alex
Confirmed in this preview
Across apps and languages.
Keep the conversation where it already happens. Get suggestions in supported reply fields, with wording that fits the language of the conversation.
- English
- Español
- 中文
- 日本語
Your data. Your control.
Your tone profile, person cards, learned corrections and usage counts live on your device. Export or delete them in Settings.
Review what is sent for AI processing and choose the permissions that fit your work.
Frequently asked questions
Can it help with scope changes?
Yes. Provide the agreed scope and the option you want to offer. ToneBird helps draft the reply; you decide the scope, fee and delivery commitments.
Can it use my project details?
It can use available conversation context and details you provide or save in the product. Keep the current agreement available and check the reply. Do not assume your project management system is connected.
Will replies sound like me?
Applicable writing preferences help guide the wording. Compare the candidates and use Tweak in the desktop app to adjust your draft while keeping your decision intact.
Can it confirm whether a client has paid?
Verify payment in your own records first. This workflow does not promise access to a payment system. Supply the checked status before asking for a payment reply.
Can ToneBird help me start a new conversation?
Yes. Give ToneBird the person and the context for your opening message, compare the drafts and adjust the wording. Insert the opening into your message field, then review and send it yourself.
Can my own files guide a reply?
Yes. In Me, open Context to add readable documents or background notes. ToneBird uses relevant saved sections alongside the conversation when drafting. Import an updated copy when a document changes; this does not live sync your files. Check important details before sending.
Does ToneBird add meetings automatically?
No. After a time is agreed in your conversation, ToneBird can prepare an event for Apple Calendar or Google Calendar. You check the details and confirm before the event is added.
Which apps can I use it in?
ToneBird works beside readable reply fields in apps such as Gmail, Slack, WhatsApp, iMessage, Discord, WeChat, Lark, and X.
Support depends on the app and the field you are typing in. Some fields may not be readable.
How do I enable it on my Mac?
Allow Accessibility so ToneBird can recognize reply fields.
- Open System Settings → Privacy & Security → Accessibility.
- Enable ToneBird.
- Reopen the app if macOS asks you to.
Can my conversation reach an AI provider?
Yes. The model provider receives the context and instructions needed for your reply.
With a managed model, ToneBird forwards the request. With your own model key, writing requests go directly to that provider. See providers and data handling.
Review your organization’s policy before using work conversations.
Handling a new inquiry before the project starts? See how to answer pricing questions and discuss the next step.
SalesStart with your next client reply.
Free to start. For Mac and Windows.